This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Back Office & Accounting Employee based in Canada.
We are looking for a highly organized and detail-oriented Back Office & Accounting Employee to support daily financial and administrative operations in a dynamic, international environment. In this fully remote role, you will take ownership of essential back-office processes, ensuring that payments, invoices, financial records, and documentation are handled accurately and efficiently. You will work across accounting, administration, compliance, and partner management, collaborating directly with leadership and external service providers. Your ability to manage numbers, identify discrepancies, and improve internal workflows will contribute to the smooth operation of the business. This position offers flexibility, autonomy, and the opportunity to play a key role in strengthening the company's operational foundations.
Accountabilities
You will oversee a broad range of financial and administrative activities, ensuring accuracy, organization, and reliable execution across daily operations. You will also support management and contribute to the continuous improvement of internal processes.
Review, verify, and allocate incoming payments.
Create, issue, and update invoices and credit notes.
Monitor outstanding receivables and manage payment reminders and collection follow-ups.
Prepare and organize financial documents for external accounting providers.
Coordinate with tax advisors and support accounting-related inquiries.
Process and monitor affiliate and partner payments.
Prepare, review, and reconcile commission statements.
Produce monthly financial summaries, analyses, and reports.
Maintain CRM systems and ensure customer information is accurate and up to date.
Organize and manage contracts, records, and business documentation.
Prepare employment contracts and support related administrative processes.
Request, review, and archive Know Your Customer (KYC) and compliance documentation.
Coordinate appointments and provide administrative support to management.
Identify opportunities to improve internal workflows, procedures, and operational efficiency.
Requirements:
The ideal candidate has previous experience in back-office operations, accounting, or administration, combined with strong numerical skills and a structured, independent working style. You should be comfortable handling confidential information, managing multiple responsibilities, and adapting quickly to digital tools and new systems.
Professional experience in back-office operations, accounting, administration, or a comparable role.
Excellent written and spoken German.
English proficiency at C1 level or above.
Strong numerical aptitude, analytical thinking, and attention to detail.
Confident use of digital tools and the ability to learn new systems quickly.
Independent, reliable, and highly organized working style.
Strong sense of responsibility, discretion, and confidentiality when handling sensitive financial and personal information.
Proactive, hands-on approach with the ability to identify discrepancies and potential issues early.
Strong communication and coordination skills when working with management, external accountants, tax advisors, and business partners.
Experience with the following tools would be an advantage:
HubSpot.
Google Workspace and Google Sheets.
Stripe.
Digistore24.
Notion.
Slack.
DATEV.
Benefits:
100% remote working arrangement.
Flexible working hours with a high level of autonomy and responsibility.
Opportunity for long-term collaboration in a dynamic, international environment.
Direct collaboration with management and short decision-making processes.
Flexible engagement options, with both employment and freelance arrangements available.
Immediate start.
Compatibility with Central European working hours is preferred.